Explore and compare
Take the product tour, choose the tools you need and compare the full cost of the available plans.
No account or payment is needed to explore.
From first look to first school day
You don’t need to sign in to understand the platform. Explore your options here, then let management help you set up the right workspace.
A clear path to getting started
Take the product tour, choose the tools you need and compare the full cost of the available plans.
No account or payment is needed to explore.
Send your school details and preferred plan. Agree on the setup, data import, training and any integrations.
Standard and Premium trial requests are arranged with management.
Management creates your school workspace, assigns the agreed plan and provides your school code and first principal login. The principal then adds staff and students.
Your workspace shows the tools included in your assigned plan.
Your principal signs in, opens Billing & subscription, reviews the total and completes the available hosted checkout.
Enterprise uses your issued quotation in Billing. Source licences use management-assisted payment and handover. Renewals are initiated by your school.
What your setup fee covers
A one-time onboarding package delivered by the ScholarOs Management with your principal.
1. School configuration
Guided setup of your school profile, academic year, terms, classes and the tools included in your plan.
2. Initial student import
Help preparing and importing your initial student register with the ScholarOs CSV template, followed by a review with your principal.
3. Remote staff training
A guided remote walkthrough for your principal and nominated staff, covering access, daily workflows and the tools in your plan.
Agree the student list, file readiness, training attendees and delivery dates with management before payment. Your principal supervises the import and approves the records.
The school supplies accurate records in the agreed template, nominates its principal and staff, and attends the agreed training. The principal manages accounts and daily school operations after handover.
On-site visits, extensive data cleaning, historical record migration, custom development and third-party provider charges require a separate written agreement.
For Basic through Premium Plus. Annual billing waives the setup fee and includes the same initial onboarding package. Enterprise and ownership plans follow their agreed quotation.
This package is for initial onboarding. It is not charged or delivered again with each renewal.
Before you commit
Management creates your school and its first principal account. Your principal creates the school’s staff, students and linked parent accounts. Deputies can help with teachers, other staff and students, but cannot manage principal or deputy accounts. Student access on web and Android starts at Standard. Parent access and chat start at Premium.
Your principal dashboard includes a setup checklist based on your actual school records. It links to term settings, staff, student registration and attendance, plus school fees and parent connections when included in your plan.
Subscription checkout belongs to your school workspace. First agree on a plan with management, receive your school code and principal login, then review and pay in Billing & subscription.
Your school name, number of learners, the people who will administer the system, your current record format and the workflows you want to improve. Mention any payment or email integrations you need.
Yes. An active Standard subscription includes learner sign-in on web and Android, class quizzes, assignments, results and timetable access. Learners can request phone approval using their school code and admission number. Chat and parent access require Premium.
Standard and Premium list a 14-day trial option. Request a trial and confirm its scope with management. Management starts one 14-day trial for an unpaid school; access expires unless the school renews. Sending the request does not create a login or charge your school.
The principal account can initiate payment. The deputy can review billing. Family accounts use school fee pages where available; they do not manage your ScholarOs subscription.
It includes the first month at KES 10,000 and the one-time KES 30,000 setup package described below. After a confirmed first payment, monthly renewals are KES 10,000. Annual payment is KES 102,000, with the same initial onboarding package and no setup fee.
Premium Plus is the highest standard software plan. Enterprise includes the same tools plus a rollout and service scope agreed with management. After your login is created, management issues a quotation showing the price, period, setup and services; your principal reviews it in Billing before paying.
The server verifies the payment before recording it. For the currently assigned plan, a monthly or annual payment sets or extends access. A paid one-time plan has no subscription renewal date.
Your school initiates each renewal from Billing. To change plans, contact management first so the assignment and any remaining credit can be agreed. Automatic charges and automatic prorated upgrades are not part of this checkout.
The principal can still sign in and open Billing to renew. Included operational tools become available again after a verified renewal. Your records are retained; retention and deployment terms are set in your agreement.
Arrange the quotation and payment with management. Online history shows payments verified through the hosted checkout; management must reconcile offline payments and source licence arrangements separately.
Your next school chapter
Tell us what your team needs. We’ll agree on the right plan and setup before creating your login.