Make an informed choice
Compare features and full payment totals before you commit. Then talk to management to agree on your setup and receive your school login.
Select your priorities. We’ll show the lowest subscription tier that includes them.
Based on your selections
From KES 10,000/month
Initial monthly setup: KES 30,000. Waived with annual billing.
Discuss this planHosted school workspaces with monthly or annual payment. Contact management to confirm your setup, receive your login, then pay in Billing. There are no automatic recurring charges.
Small schools (100–300 students)
KES 5,000
per month
Initial setup: KES 20,000
First payment: KES 25,000
Then KES 5,000 per month when you renew.
Medium schools (300–800 students)
KES 10,000
per month
Initial setup: KES 30,000
First payment: KES 40,000
Then KES 10,000 per month when you renew.
Large schools needing the complete portal suite
KES 20,000
per month
Initial setup: KES 50,000
First payment: KES 70,000
Then KES 20,000 per month when you renew.
Schools needing branding, Google Workspace SSO and read-only REST API access
KES 30,000
per month
Initial setup: KES 50,000
First payment: KES 80,000
Then KES 30,000 per month when you renew.
Schools requiring a tailored rollout and integration scope
Contact sales
Price and service scope by quotation
A one-time onboarding package delivered by the ScholarOs Management with your principal.
1. School configuration
Guided setup of your school profile, academic year, terms, classes and the tools included in your plan.
2. Initial student import
Help preparing and importing your initial student register with the ScholarOs CSV template, followed by a review with your principal.
3. Remote staff training
A guided remote walkthrough for your principal and nominated staff, covering access, daily workflows and the tools in your plan.
Agree the student list, file readiness, training attendees and delivery dates with management before payment. Your principal supervises the import and approves the records.
The school supplies accurate records in the agreed template, nominates its principal and staff, and attends the agreed training. The principal manages accounts and daily school operations after handover.
On-site visits, extensive data cleaning, historical record migration, custom development and third-party provider charges require a separate written agreement.
For Basic through Premium Plus. Annual billing waives the setup fee and includes the same initial onboarding package. Enterprise follows its written quotation.
This package is for initial onboarding. It is not charged or delivered again with each renewal.
The detail before you decide
Your tenant navigation shows the included tools for your plan and role. Higher tiers aren’t shown as locked menu items.
| Feature | Basic | Standard | Premium | Premium Plus | Enterprise |
|---|---|---|---|---|---|
| Admin & office staff accounts | 1 | 5 | Unlimited | Unlimited | Unlimited |
| Student records & enrolment | Included | Included | Included | Included | Included |
| Attendance registers | Included | Included | Included | Included | Included |
| Printable report cards | Included | Included | Included | Included | Included |
| School dashboard | Included | Included | Included | Included | Included |
| School calendar | Included | Included | Included | Included | Included |
| Exams, marks & grade approvals | Not included | Included | Included | Included | Included |
| Quizzes & assignments | Not included | Included | Included | Included | Included |
| Lesson planning | Not included | Included | Included | Included | Included |
| Fee invoices, payments & receipts | Not included | Included | Included | Included | Included |
| Email notifications | Not included | Included | Included | Included | Included |
| Timetable scheduling | Not included | Included | Included | Included | Included |
| Staff duty roster | Not included | Included | Included | Included | Included |
| Inventory & purchasing | Not included | Included | Included | Included | Included |
| Parent portal | Not included | Not included | Included | Included | Included |
| Student portal | Not included | Included | Included | Included | Included |
| Complete teacher workspace | Not included | Not included | Included | Included | Included |
| Advanced school analytics | Not included | Not included | Included | Included | Included |
| Welfare & discipline records | Not included | Not included | Included | Included | Included |
| Admissions workflow | Not included | Not included | Included | Included | Included |
| Internal messaging | Not included | Not included | Included | Included | Included |
| Custom school branding | Not included | Not included | Not included | Included | Included |
| Priority support request queue | Not included | Not included | Included | Included | Included |
| Google sign-in (provider setup required) | Not included | Not included | Not included | Requires setup | Requires setup |
| Read-only integration API | Not included | Not included | Not included | Included | Included |
Premium Plus is the highest standard software tier. Enterprise includes the same software with a separately agreed rollout and service scope; its price comes from your written quotation. Priority support means a prioritised request queue; response times are agreed separately. Ownership and licence rights require an agreement and management handover. Teacher accounts can use the included tools on every tier; the complete teacher workspace describes the Premium bundle. Student sign-in and online quiz attempts are included from Standard. Parent access, messaging and advanced analytics start at Premium. Google sign-in requires provider setup. External payment and messaging services may carry provider costs.
Standard subscription prices show initial setup and the annual waiver. Enterprise follows the price and setup terms in its quotation. Any extra services must be agreed before purchase.
The principal starts each payment in Billing. A trial request does not automatically charge you or activate a workspace.
The plan controls available tools; roles control what each person can view or change. Management handles plan changes.
Your next school chapter
Tell us what your team needs. We’ll agree on the right plan and setup before creating your login.